Can our Procore history be licensed to AI companies, and how do we get it out?

Updated October 25, 2026 · How we research

What lives in Procore, and why might buyers value it?

Procore is project management software for construction. A typical account holds RFIs (requests for information), submittals, daily logs, drawings and specifications, change orders, meeting minutes, inspections, punch lists, photos and correspondence for every project.

Buyers building tools for construction may value how real projects are coordinated: how questions are asked and answered, how changes are priced and approved, and what goes wrong on site. Long, complete project histories are typically more useful than scattered files.

How does a Procore export work?

As of October 2026, Procore's support site describes two built-in options:

• Procore Extracts: a Windows desktop application that saves a project's selected tools into folders on your computer. Most items save as PDFs, while documents and photos keep their original file types. Attachments are included by default, and you can choose current drawings only or all drawings. Only projects set to Active can be extracted, and the computer must stay on and connected while it runs.
• Project Archive: builds a .zip file of project data organized by tool, again mostly PDFs plus original files. An archive can be downloaded for 30 days. Users can download their own archives; users with Admin permission on the project Directory tool can download archives others created.

Who has to run it?

Procore says Extracts users need Admin-level permissions on each tool they extract. In practice that means a company or project administrator, project by project. Since Extracts only works on Active projects, ask Procore support how to handle closed projects before promising a buyer older history.

Do PDFs suit an AI buyer?

Both tools produce documents rather than spreadsheets. Some buyers can work with PDFs and original files; others want structured fields. Ask the buyer which format it needs before running dozens of extracts.

A buyer may ask to connect directly rather than take files. If one proposes connecting to your Procore account, ask what it will read, whether it can be limited to the projects and tools in scope, who in your company approves it, and how access is removed at the end.

What should stay out?

• Projects whose owner contracts include confidentiality or data-use limits.
• Drawings and specifications that may belong to the architect or engineer under their contracts.
• Subcontractor bids, pricing and pay applications.
• Worker names, certifications, injury and incident reports, and any health details.
• Site photos showing identifiable people.
• Security layouts for sensitive facilities, such as data centers, prisons or government buildings.

What rights questions apply to construction records?

A Procore project is a shared record. Your company created some of it, but owners, designers, subcontractors and suppliers contributed the rest, often under contracts with confidentiality or ownership clauses. Public projects may carry added restrictions. Check your Procore agreement for data-use terms as well. Our guide on who owns the data covers the general questions; your lawyer should review the specific contracts.

Where should a contractor start?

Pick a handful of finished private projects where your contracts are clear, and check whether those projects are still Active in Procore. Your own daily logs, RFIs and meeting minutes are usually easier to clear than design documents. More context for builders is on our construction industry page.

General information, not legal, tax or financial advice.